Privacy Policy

Animations Media

Last updated: 5th May 2026

This Privacy Policy explains how Animations Media collects, uses, stores, shares, and protects personal information when you visit our website, contact us, submit an enquiry, request a quotation, work with us, apply for an opportunity, or otherwise interact with us.

Animations Media is a brand used by our associated business entities in India and the United Kingdom.

For India-based operations, recruitment, internships, candidate interviews, client communication, and related activities, Animations Media may operate through:

Qbiq Studios LLP
LLP Identification Number: AAB-7141
Registered Office: 2nd Floor, RK Complex, Ulloor, Trivandrum, Kerala, India – 695011
Email: compliance.in@animationsmedia.com

For United Kingdom-based operations, client services, website management, and related activities, Animations Media may operate through:

Brill Folks Ltd.
Company Number: 13869852
Registered Office: 8 Devonshire House, Aviary Court, Basingstoke, Hampshire, United Kingdom, RG24 8PE
Email: compliance.uk@animationsmedia.com

In this Privacy Policy, “Animations Media”, “we”, “our”, or “us” refers to the relevant Animations Media entity responsible for your interaction with us. Depending on the nature of your enquiry, project, contract, recruitment process, invoice, or communication, the responsible entity may be Qbiq Studios LLP, Brill Folks Ltd., or both.

1. Purpose of This Privacy Policy

This Privacy Policy explains:

• what personal information we collect;
• why we collect it;
• how we use it;
• who we may share it with;
• how long we keep it;
• how we protect it;
• what rights you may have; and
• how you can contact us about privacy-related matters.

We aim to handle personal information fairly, lawfully, securely, and transparently.

2. Information We May Collect

We may collect different types of information depending on how you interact with us.

2.1 Information you provide directly

This may include:

• name;
• business name or organisation name;
• job title;
• email address;
• phone number;
• country, city, or location;
• project requirements;
• enquiry details;
• budget or timeline information;
• files, scripts, brand assets, images, videos, references, documents, or other materials you share with us;
• billing and invoice details;
• payment-related information;
• feedback, reviews, or testimonials;
• communication history with us;
• recruitment or candidate information, where applicable.

2.2 Information collected automatically

When you visit our website, we may collect limited technical and usage information, such as:

• IP address;
• browser type and version;
• device type;
• operating system;
• pages visited;
• time and date of visit;
• referring website or source;
• approximate location based on technical data;
• website performance and analytics information;
• cookie and tracking preferences.

2.3 Information from third parties

We may receive information about you from:

• referral partners;
• social media platforms;
• business directories;
• payment processors;
• recruitment or interview platforms;
• project management tools;
• CRM systems;
• public business sources;
• communication platforms;
• other third-party tools used to support our operations.

3. How We Use Your Information

We may use your personal information for the following purposes:

• to respond to your enquiries;
• to provide quotations, proposals, or project estimates;
• to discuss, plan, and manage projects;
• to provide animation, video, e-learning, digital media, design, marketing, web, app, or related services;
• to communicate with you about your project;
• to manage client relationships;
• to create and deliver project outputs;
• to process invoices and payments;
• to maintain accounting, tax, and business records;
• to provide access to client portals or file-sharing systems;
• to send project updates, service updates, or administrative communications;
• to improve our website, services, customer experience, and internal workflows;
• to manage marketing communications, where permitted;
• to request feedback, testimonials, or reviews;
• to prevent fraud, misuse, security incidents, or unauthorised access;
• to comply with legal, regulatory, tax, accounting, or contractual obligations;
• to manage recruitment, internships, interviews, or candidate assessments where applicable.

We do not sell your personal information.

4. Legal Basis for Processing Personal Information

Where UK GDPR or similar laws apply, we process personal information using one or more lawful bases.

These may include:

4.1 Contract

We may process your information when it is necessary to provide services, prepare a quotation, respond to a project request, manage a project, or fulfil a contract.

4.2 Legitimate Interests

We may process your information where it is necessary for legitimate business purposes, such as responding to enquiries, improving services, managing client relationships, preventing fraud, and promoting our business, provided your rights and interests do not override those interests.

4.3 Consent

We may rely on your consent for certain activities, such as optional marketing communications, non-essential cookies, testimonials, or other activities where consent is required.

4.4 Legal Obligation

We may process information where necessary to comply with legal, tax, accounting, regulatory, or reporting obligations.

4.5 Recruitment and Pre-Contract Steps

Where you apply for a role, internship, freelance opportunity, or other position, we may process your information to assess your application and take steps before entering into an internship, employment, freelance, or service arrangement.

5. Website Enquiries and Contact Forms

When you contact us through our website, email, phone, WhatsApp, social media, or another channel, we use the information you provide to understand your request and respond to you.

Please do not send us confidential, sensitive, or highly personal information unless it is necessary for your enquiry or project.

6. Client Projects, Files, and Creative Materials

As part of our services, you may share project-related materials with us, such as:

• scripts;
• storyboards;
• brand guidelines;
• logos;
• images;
• videos;
• voice-over files;
• training materials;
• educational content;
• product screenshots;
• company documents;
• reference links;
• presentations;
• internal process information.

We use these materials only for project discussion, planning, production, revision, delivery, support, or related administrative purposes, unless otherwise agreed.

You are responsible for ensuring that you have the legal right to share any materials, content, references, or files you provide to us.

7. Payment and Billing Information

If you purchase services from us, we may collect and process information required for quotations, invoices, payment follow-up, accounting, tax, and business record purposes.

Payment processing may be handled by third-party payment providers or banks. We do not normally store full card details on our own systems.

8. Marketing Communications

We may send you updates about our services, offers, portfolio work, case studies, or relevant business information if:

• you have requested this from us;
• you have given consent;
• you are an existing client or business contact and the communication is permitted by law; or
• we otherwise have a lawful basis to contact you.

You can opt out of marketing communications at any time by using the unsubscribe link, where available, or by contacting us directly.

We may still send non-marketing communications relating to projects, quotations, invoices, contracts, service updates, legal matters, or important operational information.

9. Cookies and Analytics

Our website may use cookies and similar technologies to:

• make the website work properly;
• improve website performance;
• remember user preferences;
• analyse website traffic;
• understand how visitors use our website;
• support marketing or advertising activity, where applicable;
• improve our website and services.

Some cookies are essential for the website to function. Other cookies, such as analytics or advertising cookies, may require your consent depending on applicable law. The ICO states that cookies and similar technologies require clear information and consent where they are not strictly necessary.

You can control cookies through your browser settings or through any cookie banner or preference tool available on our website.

Optional section to customise if applicable:

We may use tools such as Google Analytics, Google Search Console, Meta Pixel, LinkedIn Insight Tag, or similar analytics and advertising technologies. Where required, these tools will only be activated with your consent.

10. Candidate and Interview Privacy

If you apply for a job, internship, freelance opportunity, or complete a video interview or assessment with Animations Media, we may collect additional recruitment-related information such as:

• CV or resume;
• application details;
• portfolio links;
• educational background;
• work experience;
• video interview recordings;
• audio responses;
• written answers;
• assessment responses;
• interviewer notes;
• shortlisting decisions;
• communication history;
• technical or skill-related evaluation records.

This information is used for recruitment, candidate assessment, communication, verification, administration, and related decision-making.

For India-based roles, internships, or recruitment processes, the responsible entity will usually be Qbiq Studios LLP, operating under the Animations Media brand.

For UK-based roles or recruitment processes, the responsible entity may be Brill Folks Ltd.

In some cases, authorised team members from both entities may access recruitment information for assessment, management, or administrative purposes.

For full details, please read our dedicated Candidate Interview Privacy Policy.

The UK ICO has dedicated guidance for recruitment and selection data, covering the process from vacancy advertising through to deletion of candidate information.

11. Use of AI and Digital Tools

Animations Media may use digital tools, automation tools, cloud services, AI-assisted tools, and workflow platforms to support business operations, creative development, productivity, communication, project management, research, and recruitment.

Where AI-assisted tools are used, we aim to use them responsibly and only where appropriate for the relevant purpose.

We do not intentionally submit confidential client information, sensitive personal information, or restricted materials into external AI tools unless appropriate safeguards, permissions, or instructions are in place.

If you have specific restrictions regarding the use of AI-assisted tools for your project or data, please inform us in writing before the project begins.

12. Sharing Your Information

We may share your personal information with trusted parties where necessary, including:

• authorised employees, contractors, consultants, or team members;
• project team members involved in delivering services;
• IT, hosting, email, cloud storage, and security providers;
• CRM, project management, communication, and file-sharing platforms;
• payment processors, banks, and accounting providers;
• legal advisers, auditors, accountants, and professional consultants;
• recruitment or interview platforms, where applicable;
• subcontractors or service providers involved in project delivery;
• government, tax, regulatory, law enforcement, or legal authorities where required;
• associated Animations Media entities in India and the UK.

We only share information where there is a valid reason to do so and, where appropriate, we expect third parties to protect your information.

13. International Data Transfers

Animations Media operates through associated entities in India and the United Kingdom. We may also use service providers, cloud platforms, or business tools that store or process information in other countries.

This means your information may be accessed, processed, or stored outside your country of residence.

Where required by applicable law, we aim to use reasonable safeguards to protect personal information transferred internationally.

14. How Long We Keep Your Information

We keep personal information only for as long as reasonably necessary for the purpose it was collected, including legal, accounting, tax, contractual, operational, dispute resolution, and business record purposes.

As a general guide:

• Website enquiry records may be kept for a reasonable period to manage follow-ups and business records.
• Client project records may be kept during the project and for a reasonable period afterwards.
• Financial, invoice, and accounting records may be kept as required by tax and accounting laws.
• Marketing contact information may be kept until you unsubscribe or ask us to remove it.
• Candidate and interview information is handled according to our Candidate Interview Privacy Policy.
• Project files may be retained for a limited period after completion for support, archive, or retrieval purposes, unless otherwise agreed.

If we no longer need your information, we will delete, anonymise, or securely archive it where appropriate.

15. How We Protect Your Information

We take reasonable technical and organisational steps to protect personal information against unauthorised access, misuse, loss, alteration, or disclosure.

These steps may include:

• password-protected systems;
• access restrictions;
• secure cloud storage;
• role-based access controls;
• internal confidentiality practices;
• secure communication and file-sharing tools where appropriate;
• use of trusted service providers;
• deletion or archiving of information when no longer required.

However, no online platform, email system, cloud tool, or digital storage method can be guaranteed to be completely secure.

16. Your Rights

Depending on your location and applicable data protection laws, you may have rights regarding your personal information. These may include:

• the right to access your personal information;
• the right to correct inaccurate or incomplete information;
• the right to request deletion of your information;
• the right to restrict certain processing;
• the right to object to certain processing;
• the right to withdraw consent where processing is based on consent;
• the right to data portability, where applicable;
• the right to know how your information is used;
• the right to complain to a data protection authority or relevant regulator.

The exact rights available to you may depend on the country you are in, the country of the responsible entity, and the applicable law.

To make a privacy request, contact the relevant email address below:

For India-related matters:
compliance.in@animationsmedia.com

For UK-related matters:
compliance.uk@animationsmedia.com

If you are in the UK and are unhappy with how your personal information is handled, you may have the right to complain to the Information Commissioner’s Office.

17. Third-Party Websites and Links

Our website may contain links to third-party websites, platforms, tools, social media pages, payment providers, booking systems, interview platforms, or other external services.

We are not responsible for the privacy practices, content, security, availability, or policies of third-party websites or platforms.

Please review their privacy policies before providing personal information to them.

18. Children’s Privacy

Our website and general services are not intended for children under the age of 16.

We do not knowingly collect personal information from children unless it is part of a specific educational project, client-approved activity, parental/guardian-approved arrangement, or lawful service arrangement.

If you believe a child has provided us with personal information without appropriate permission, please contact us.

19. Confidential and Sensitive Information

Please do not send us sensitive personal information unless it is necessary and specifically requested.

Sensitive information may include health details, financial information, government identification documents, precise location information, passwords, religious or political information, biometric information, or similar data.

If such information is required for a specific purpose, we will handle it according to applicable law and relevant safeguards.

20. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

The latest version will be published on this page with the updated date. We recommend checking this page periodically.

21. Contact Us

For privacy-related questions, requests, or concerns, please contact the relevant entity:

India

Qbiq Studios LLP
2nd Floor, RK Complex
Ulloor, Trivandrum
Kerala, India – 695011
LLPIN: AAB-7141
Email: compliance.in@animationsmedia.com

United Kingdom

Brill Folks Ltd.
Company Number: 13869852
Registered Office: 8 Devonshire House, Aviary Court, Basingstoke, Hampshire, United Kingdom, RG24 8PE
Email: compliance.uk@animationsmedia.com