Animations Media | Interview-Privacy Policy

Our Privacy Policy for Interviews

Before the camera starts rolling, here’s how we handle your candidate information, video responses, and interview details with care and confidentiality.

Candidate Interview Privacy Policy

Animations Media

Last updated: 5th May 2026

This Candidate Interview Privacy Policy explains how Animations Media collects, uses, stores, shares, and protects candidate information during our recruitment, internship selection, video interview, and assessment processes.

This policy applies to candidates applying for roles, internships, freelance opportunities, remote positions, or completing video interviews or recruitment assessments with Animations Media.

1. About Animations Media

Animations Media is a brand used by associated business entities operating in India and the United Kingdom.

For India-based operations, recruitment, internships, candidate interviews, and related activities, Animations Media may operate through:

Qbiq Studios LLP
LLP Identification Number: AAB-7141
2nd Floor, RK Complex, Ulloor, Trivandrum, Kerala, India – 695011
Email: compliance.in@animationsmedia.com

For United Kingdom-based operations, recruitment, candidate interviews, and related activities, Animations Media may operate through:

Brill Folks Ltd. trading as Animations Media
Company Number: 13869852
Registered Office: 8 Devonshire House, Aviary Court, Basingstoke, Hampshire, United Kingdom, RG24 8PE
Email: compliance.uk@animationsmedia.com

In this policy, “Animations Media”, “we”, “our”, or “us” refers to the relevant Animations Media entity responsible for the recruitment process.

For India-based roles, internships, or recruitment processes, the responsible entity will usually be Qbiq Studios LLP.

For UK-based roles or recruitment processes, the responsible entity may be Brill Folks Ltd.

In some cases, authorised team members from both entities may access candidate information for recruitment, assessment, administration, or management purposes.

2. Purpose of This Policy

This policy explains:

what candidate information we collect;
why we collect it;
how we use it;
how video interviews are recorded and reviewed;
who may access your information;
how long we keep your information;
how we protect it;
what rights you may have; and
how you can contact us about your candidate data.

3. Information We May Collect

As part of the recruitment and interview process, we may collect the following information from you:

full name;
email address;
phone number;
location or country of residence;
educational background;
work experience;
internship experience;
technical skills;
language skills;
CV, resume, or application form;
portfolio, GitHub, LinkedIn, website, or work sample links;
answers submitted during interviews or assessments;
video interview recordings;
audio responses;
written answers;
screen responses or test submissions, where applicable;
communication history with our team;
assessment notes;
interviewer comments;
shortlisting decisions;
role suitability observations;
availability, expected start date, or work preference information.

If the video interview is conducted through a third-party platform such as XInterview, the platform may also collect technical information such as:

login or access time;
completion status;
IP address;
device or browser details;
camera and microphone access status;
upload or recording status;
technical logs related to the interview.

The exact information collected may depend on the platform settings and the role you have applied for.

4. Why We Collect Candidate Information

We collect and use candidate information for recruitment-related purposes, including:

reviewing your application;
assessing your suitability for a role, internship, or opportunity;
conducting preliminary video interviews;
evaluating communication skills;
evaluating technical awareness;
assessing AI tool knowledge, prompting ability, research ability, and learning mindset;
assessing English and Malayalam communication skills where relevant;
comparing candidates fairly and consistently;
shortlisting candidates for the next round;
contacting you about interview updates or next steps;
verifying information where necessary;
maintaining recruitment records;
improving our hiring process;
meeting legal, administrative, or compliance requirements.

We will not use your video interview or candidate information for public marketing or promotional purposes without your separate permission.

5. Video and Audio Interview Recordings

As part of our preliminary interview process, you may be asked to submit recorded video and audio responses through XInterview or another interview platform.

By continuing with the interview, you understand that:

your video and audio responses may be recorded;
your recorded answers may be reviewed by authorised Animations Media team members;
your responses may be assessed for communication, clarity, technical awareness, confidence, attitude, and suitability for the role;
your responses may be compared with other candidates applying for the same or similar roles;
your interview may be stored for recruitment and record-keeping purposes;
your interview will not be published publicly or used for advertising without your separate permission.

Please avoid including unnecessary sensitive personal information in your answers.

6. Sensitive Personal Information

We do not intentionally request sensitive personal information during preliminary interviews unless it is necessary for a lawful recruitment purpose.

Please do not include information about your health, religion, political opinions, caste, precise personal location, financial details, government ID numbers, family issues, or other sensitive personal matters unless specifically requested and directly relevant.

If we receive unnecessary sensitive information, we may disregard it during assessment and may delete it where appropriate.

7. Use of AI, Automated Tools, and Interview Platforms

Animations Media may use digital tools, recruitment systems, spreadsheets, interview platforms, or productivity tools to manage applications and interviews.

Because some roles may involve AI research, prompting, tool testing, digital operations, or workflow improvement, we may assess your understanding of AI tools and your ability to use them responsibly.

We may use tools that assist with:

organising applications;
scheduling interviews;
storing video responses;
reviewing candidate answers;
recording assessment notes;
comparing applications;
managing communication.

If a third-party interview platform provides automated scoring, transcription, or analysis features, these may be used only as supporting information. Final recruitment decisions will not be made solely by automated systems without human review.

Employers using AI or automated tools in recruitment should pay attention to data protection, transparency, and oversight obligations.

8. Legal Basis for Using Candidate Information

Depending on your location and applicable law, we may process your candidate information based on one or more of the following:

Consent

Where required, we may rely on your consent to record and review your video interview or process certain candidate information.

Recruitment and Pre-Contract Steps

We may process your information to assess your application and take steps before entering into an internship, employment, freelance, or service arrangement.

Legitimate Business Interests

We may process your information for our legitimate interest in recruiting suitable candidates, managing applications, assessing role fit, and maintaining recruitment records.

Legal or Compliance Obligations

We may process certain information where required to comply with legal, tax, employment, audit, regulatory, or administrative obligations.

9. Who Can Access Your Information

Your candidate information may be accessed by:

Animations Media recruitment team members;
HR or operations team members;
managers or decision-makers involved in hiring;
interviewers or reviewers;
authorised team members from Qbiq Studios LLP;
authorised team members from Brill Folks Ltd., where relevant;
IT or system administrators where necessary;
service providers supporting the recruitment process;
legal, compliance, or professional advisers where required.

Access will be limited to people who reasonably need the information for recruitment, assessment, administration, or compliance purposes.

10. Sharing Candidate Information

We may share candidate information with trusted third parties where necessary, including:

XInterview or other video interview platforms;
email and communication providers;
cloud storage providers;
HR, recruitment, or project management tools;
IT support providers;
legal, accounting, or professional advisers;
government, legal, or regulatory authorities where required.

We do not sell candidate information.

Third-party platforms may process your information according to their own privacy policies and terms. You should review the platform’s privacy information before completing the interview.

11. International Access and Transfers

Animations Media operates through associated entities in India and the United Kingdom.

This means your candidate information may be accessed by authorised team members in India, the UK, or other locations where our service providers operate.

Where required by applicable law, we aim to use reasonable safeguards to protect candidate information transferred or accessed internationally.

12. How Long We Keep Candidate Information

We keep candidate information only for as long as reasonably necessary for recruitment, record-keeping, legal, compliance, or business purposes.

As a general guideline:

successful candidate information may be retained as part of internship, employment, contractor, or onboarding records;
unsuccessful candidate information may be retained for up to 12 months after the recruitment process, unless a longer period is required by law or you give us permission to keep your details for future opportunities;
video interview recordings may be deleted earlier if they are no longer required for assessment;
assessment notes may be retained for recruitment record purposes;
if you ask us to delete your data, we will consider the request according to applicable law and any legitimate reason to retain limited records.

You may contact us if you would like us to delete your candidate information, subject to any legal, compliance, or legitimate business reason to retain it.

13. How We Protect Candidate Information

We take reasonable steps to protect candidate information from unauthorised access, misuse, loss, alteration, or disclosure.

These steps may include:

limiting access to authorised team members;
using password-protected systems;
storing recruitment records securely;
using trusted recruitment or interview platforms;
maintaining internal confidentiality practices;
deleting or archiving information when no longer needed.

However, no online platform, video interview system, email system, or cloud storage service can be guaranteed to be completely secure.

14. Candidate Responsibilities

When applying or completing an interview, you are responsible for ensuring that:

the information you provide is accurate and truthful;
you complete the interview yourself;
you do not impersonate another person;
you do not submit false, copied, misleading, or unauthorised content;
you do not share confidential information from previous employers, clients, institutions, or third parties;
you do not include unnecessary sensitive personal information;
you follow the instructions given for the interview or assessment.

15. Your Rights

Depending on your location and applicable law, you may have rights regarding your candidate information, including:

the right to access your personal information;
the right to correct inaccurate or incomplete information;
the right to request deletion of your information;
the right to restrict certain processing;
the right to object to certain processing;
the right to withdraw consent where processing is based on consent;
the right to know how your information is used;
the right to complain to a relevant authority or regulator.

The exact rights available to you may depend on your country, the country of the responsible entity, and applicable law.

To make a privacy request, contact the relevant email address below:

For India-related recruitment matters:
compliance.in@animationsmedia.com

For UK-related recruitment matters:
compliance.uk@animationsmedia.com

16. Relationship With Our Main Privacy Policy

This Candidate Interview Privacy Policy applies specifically to recruitment, candidate interviews, internship applications, assessments, and related candidate data.

For general information about how Animations Media handles website visitor, client, enquiry, project, and marketing data, please read our main Privacy Policy.

17. Changes to This Policy

We may update this Candidate Interview Privacy Policy from time to time.

The latest version will be published on this page with the updated date. We recommend reviewing this policy before completing any interview or assessment.

18. Contact Us

For candidate privacy questions, requests, or concerns, please contact the relevant entity:

India

Qbiq Studios LLP
2nd Floor, RK Complex
Ulloor, Trivandrum
Kerala, India – 695011
LLPIN: AAB-7141
Email: compliance.in@animationsmedia.com